Auction Fundraising Software

A quick and easy way to plan and organize an auction is with the use of auction fundraising software.

Several aspects of holding an auction are included and provided for through different software applications, such as credit card processing and step by step management tasks. Basically, it is a complete to-do list with perks. Both PC and online versions of the software are available making the program easy to access. A professional fundraising auction is entirely capable with the help of this type of software.

One of the best and most important applications available from the software is the file of contacts consisting of donors, sponsors, bidders, staff, and guests. These files are central to the program management features and are a click away. With the contact list you are able to perform advance and walk in registration quickly and efficiently. Potential donors would also be suggested in case you want to branch out more.

Another neat application, is a seating manager. This feature allows you to quickly assign seats to maximize larger parties and avoid empty seats at any of your tables. This is not always an easy job to do when you are working with a large amount of guests, so the application is definitely a plus.

The auction fundraising software lets you catalog and itemize your auction items to keep track of them during the auction, as well as for future auctions. The job of the dealer is simplified and laid out for him, including notes on each item, price, starting bid and pickup info once it is sold.

Bidding applications track the starting bid info as well as the appropriate increments for the items included in your auction. This application will allow you to keep detailed records for each item before and after the bids have occurred. Special clerking programs included in the application inform you about your bidders to maximize your sales. This takes a lot of the guesswork out of the hands of those staffing the auction and lets them focus on selling.

Perhaps one of the best applications, and really the most compelling reason to use auction fundraising software is the security that is offered with payments. Auctions are meant to generate lots of money, and all that money needs to be collected and accounted for at the end of the night. The software allows you to quickly process payments by cash, check, or credit card. Detailed receipts and invoices are kept and can be printed for your own records as well as the buyers. At the end of the auction, closing records including revenue analysis can be conducted.